ADMINISTRATIVE CLERK

Description

Job Description

Posted on 6 May 2026

Position Summary: Assists in the day-to-day administrative and clerical needs of the department.

General Duties and Responsibilities:

Maintains, monitor and updates database system, files, and inventory.
Prepares periodically (weekly, monthly, annually) the summary reports of accomplished preventive maintenance activities, sales, delivery, accrual, billing, and other related transactions.
Compiles, copy, sort, and file records of office activities, business transactions, delivery receipts, liquidations, and preventive maintenance activities and accomplishments for documentation purposes.
Computes, record, and proofread data and other information, such as invoices, official records or reports.
Answers telephones, direct calls, and take messages.

Specific Tasks:

Preventive Maintenance Monitoring

Monitors and encode documents of maintenance requests and service reports
Monitors and encode documents pertaining to consumables installed at sites

Fuel Monitoring

Monitors fuel deliveries.
Prepares requests for facilities management’s approval and billing.
Coordinates with technicians/hauler regarding fuel status.
Prepares and reviews all documents for billing purposes.
Prepares cash advances when necessary for fuel purchases.

Consumables Monitoring

Monitors consumables deliveries.
Prepares request forms for billing purposes.

Qualifications/Requirements

Position specifications:

Must be knowledgeable of administrative and clerical procedures and systems such as word and number processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
Must be knowledgeable of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Must know the basic command of English language rules of composition and grammar.

Position requirements:

Education:

Office Secretarial or of any other related course

Experience:

At least six (6) months

Work location

CITY OF MANDALUYONG, NCR, SECOND DISTRICT

Remarks

No additional remarks

LINK: https://philjobnet.gov.ph/job-vacancies/job/administrative-clerk-1373017

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FMIDC has been providing power management solutions for the past 29 years. Supplying products and services that are reliable and cost effective to telecoms, common tower builders, utilities, contact centers, data centers, residential and commercial establishments, banking and financial institutions as well as healthcare and manufacturing industries with 24/7 aftersales support. An exclusive distributor of renowned global brands-ASCO, Pramac, and Genergy. To date, the company has supplied and commissioned more than 7,000 units of ASCO Power Transfer Switches, some packaged with Generator Sets, and more than 12,000 units of ASCO Surge Protective Devices.

FMIDC pioneered in providing Comprehensive Preventive Maintenance for the telecom industry in 1996.The Company continues to improve the program for innovation and customer-oriented service. In 2015, FMIDC established FMIDC Maintenance and Services Inc. (FMS Inc.) which aims to provide facility-maintenance and related services to various industries. FMS assures to give the same FMIDC experience and expertise. To date, FMS maintained more than 6,000 sites nationwide.

Mission

Committed to deliver quality power products, services and solutions to the satisfaction of our clients and business partners.

Vision

To be the first choice in providing quality power solutions and comprehensive preventive maintenance services in the Philippines.

Core Values

F - Faith in God, Family – Oriented, Fairness

M - Meeting and Exceeding Customer Satisfaction

I - Integrity

D - Dynamic Teamwork

C - Commitment to provide Quality Products and Services

Location

Fmidc Building, 837 Maria Clara St., Plainview, City Of Mandaluyong, Ncr, Second District
Plainview, City Of Mandaluyong, Ncr, Second District, National Capital Region (NCR),